SUMMARY OF MINUTES OF BOARD MEETING
OF BEACON WOODS EAST
HOMEOWNERS’ ASSN., INC. BOARD OF DIRECTORS

FEBRUARY 9, 2010

President Pat Coffey called the meeting to order at 7 p.m.  In Mr. Hickey’s absence, she called the roll.  Present were Directors Lavoro, Stith, Fredricksen, Coffey and Pettlo.  Also present was Property Manager Frick.  Director Hickey and Recording Secretary Hickey were absent.  Mrs. Coffey gave the invocation, after which the pledge of allegiance was recited. 

In the absence of the Secretary, Mrs. Coffey stated that the minutes of January 12^th have been posted on the bulletin board and published in the Beacon.  She asked for a motion to accept the minutes as posted.  Mrs. Pettlo so moved.  Mr. Stith seconded and motion passed unanimously. 

Treasurer’s Report:  Mrs. Fredricksen reported $7,652.14 in checking, $94,626.99 in money market, for a total of $102,279.13.  Prepaid is $49,473.28, $19,000,00 represents 2009 money mostly dedicated to covering part of the cost of refurbishing the pool, along with a couple of other small items.  This leaves $33,805.85 to carry us through the rest of February and March.  Mrs. Fredricksen noted that there are 107 delinquencies, down 3 from last week.  Of the 107, 57 are delinquent for the first quarter of 2010.  42 are mortgage company foreclosures, up 5 from last month. 7 are in various stages of the collection process and 1 is a check returned for insufficient funds. 

Architectural Control Review and Deed Restrictions:  Mr. Lavoro reported as follows:  Lot 556 - windows in screen room, Lot BW29 - change trim color, Lot BW67 - windows, Lot 825 - pavers, Lot 833 - sinkhole, Lot 846 - well, Lot 907 - move fence, Lot 891 - paint house, Lot 290 - paint house, Lot 243 - stain driveway, Lot 253 - rear fence, Lot 635 - dish on roof in front, Lot 823 - brick BBQ.  Mr. Lavoro then stated that Lot BW64 has a tarpaulin on the roof.  They have received three letters.  If it is not removed by next Monday (February 15, 2010), he is asking that the Board move referral for pre-suit mediation.  There was a lengthy discussion.   It was also noted that their choice of paint color for trim was not approved but they used it anyway.    It was decided to vote on the motion Mr. Lavoro asked for - if no response is received on roof issue or trim by next Monday, refer to attorney for pre-suit mediation.  Mrs. Pettlo seconded and motion passed 3 yea, 2 nay with Mrs. Fredricksen and Mrs. Pettlo casting the nay votes.  Mrs. Coffey volunteered to present the next matter.  Lot 657 has had a trailer parked in the driveway.  They advised the deed restriction committee that the trailer contained furniture and it would be moved in two days.  Mr. Lavoro moved sending of a letter advising if trailer is not moved by next Monday, matter will be referred for pre-suit mediation.  Mrs. Fredricksen seconded and motion passed unanimously. 

Architectural Control Follow Up:  Mr. Lavoro stated that 16 properties were checked and the work has been completed.  There are fourteen others in process.

Property Manager’s Report:  Mrs. Frick had no report at this time.  The office is still engaged with the various tasks which come at the beginning of each year.  She did want to make sure that all the Board members were current on the fan boat matter.  There was additional discussion about the failure of some real estate people in making sure that potential buyers were aware of the deed restrictions attached to a property. 

Old Business:  None.

New Business:  Mrs. Coffey said that no resumes from potential candidates have been received.  Mrs. Frick commented that the February Beacon, containing nomination information has just come out and, also, people can nominate themselves as late as the night of the Annual Meeting.  Mention was made that Florida Statutes permit both husband and wife to serve simultaneously. Our documents do not allow this but they are superseded by the Florida Statutes.

There were no Organizational Reports or Announcements.  Mrs. Fanning had been scheduled to speak for Crime Watch at Open Forum but she has been called away by a family matter.  No one else had signed up to speak at Public Forum.

Mrs. Coffey adjourned the meeting (no time given).

Harold A. Hickey, Secretary

Lois R. Hickey, Recording Secretary

(Meeting transcribed from recording)