SUMMARY OF MINUTES OF BOARD MEETING OF
BEACON WOODS EAST HOMEOWNERS’ ASSN., INC.

BOARD OF DIRECTORS

APRIL 10, 2012

 

President Pat Coffey called the meeting to order at 7:00 p.m.  Present were Directors Coffey, Pettlo, Hickey, McKeon, Stith, Fike and Gradl.   Also present was Property Manager Frick. Mrs. Coffey gave the invocation and the pledge of allegiance was recited.  The minutes of the March 13, 2012 meeting have been posted on the bulletin board and published in the Beacon.  Mrs. Pettlo moved acceptance of the minutes as posted, Mr. Hickey seconded. Mrs. Coffey asked if there were any corrections or additions, there being none, motion passed unanimously. 

 

Mrs. Coffey said that the first item on the agenda is the Preservation of the Deed Restriction O.R. 3080.  Mr. Gradl moved to preserve O.R. 3080, Mr. Hickey seconded.  Mrs. Coffey asked if there was any questions or discussion.  There being none, motion passed unanimously.  In order to process the paperwork, someone must be appointed to sign the necessary documents.  Mrs. Coffey moved to have Mr. McKeon assume responsibility.  Mrs. Pettlo seconded, motion passed unanimously.

 

Treasurer’s Report:  Mrs. Pettlo reported there is $14,185.03 in checking and $67,061.91in money market for a total of $81,246.94 of which $38,381.38 is paid in advance leaving $42,865.56 to carry through April, May and June.  There are 335 delinquencies, (still collecting for the 2nd quarter), 1 BWEHA foreclosure in progress, 34 mortgage foreclosures/bankruptcies, 5 BWEHA liens, 7 homeowners deceased and 288 in various stages of collection. 

 

Property Manager’s Report:  At the workshop, Mrs. Frick passed out a memo from the Association Attorney Matt Ellrod, regarding the additional expense to release a lien and who is responsible for the cost. Mrs. Frick asked if the Board had made a decision. Mrs. Pettlo felt it should be the delinquent homeowners responsibility for the cost, which is the current policy.   Mrs. Pettlo moved to keep the current policy in place,   Mr. Hickey seconded.  After some discussion, motion passed unanimously.  Mrs. Frick will notify Attorney Ellrod of the Board’s decision. 

 

Architectural & Deed Restrictions: Mr. Gradl reported that Lot 695 was sent 1st and 2nd violation notices for all sorts of material being stored on the porch and driveway.  After the 2nd notice the property was brought into compliance.  On Monday, the Deed Restriction Committee saw new debris stored on the porch.   Because this has happened three times within a one-year period, Mr. Gradl would like the Board to consider sending a third violation letter.  Mrs. Pettlo asked if the Homeowner has been made aware that they are in violation again.  Mr. Gradl explained that the policy is to send the third violation letter, notifying the homeowner that they have 14 (fourteen) days to come into compliance or the Board can take legal action.  Mr. Gradl moved to send a 3rd violation letter on Lot 695 for debris on the front porch.  Mr. Stith seconded, motion passed unanimously.

 

Old Business:  Mrs. Pettlo reported that there were 2 (two) new candidate’s, Marty Anderson and Jennie Canterbury, and Mr. McKeon and Mr. Fike were re-running.  The quorum has been met and she was preparing for the Annual Membership meeting.   Mrs. Coffey thanked Mrs. Pettlo and Mr. Stith for their valuable service and time they dedicated to the Board of Directors. 

 

There were no New Business, Organizational Reports or Announcements.

 

Meeting adjourned at 7:21 p.m.

 

Harold Hickey, Secretary

 

Carol Webster. Recording Secretary